Writing a Resignation Letter

A resignation letter is written to provide the employer with the reasons or necessary information for a worker’s departure from an organization. If an employee presents a well-formatted and well-written letter, then the relationship between them and the manager will remain positive even after their departure. This is why one should consider finding out how to construct and format a good resignation letter. Here is a discussion about how employees can create a resignation letter, according to former arbitrage trader Helen Lee Schifter.

1. Include the Date and Contact Information.

Helen Schifter says that because the resignation letter is a formal communication, it would be best if one begins their letter with their contact information, the date, and the employer’s contact information. One can include their name, address, phone number, and email address, as well as the recipient’s name, address, phone number, and email address. However, Schifter advises that if the resignation letter is sent through an email address, one may opt not to add their contact information, phone number, and email.

2. Begin the Letter with a Salutation

Mrs. Schifter says a good resignation letter should be addressed directly to the person involved. If, for example, an employee seeks to write a letter to the Human Resource Department, they can begin the letter with the name of the head of that department. Including a polite salutation such as “hello” or “dear” may also be appropriate.

3. State the Resignation

Helen Lee Schifter says an employee should write a short but informative resignation letter. She recommends that the first paragraph consists of a few sentences stating that the employee resigns from their role on a specific date.

4. Explain the Reason for Departure

Helen says the second paragraph should have the details to help the employer prepare for the upcoming departure. It should also explain the reasons for leaving. Employers are usually keen to know why their employees are going, and they can also maintain a good relationship even after the worker has left. Mrs. Schifter proposes some reasons that employees may include in the letter. Relocating due to family needs, pursuing a passion, and going back to school are some of them. Most employees usually resign because they have to find new positions. Schifter says it is better to discuss the new job opportunity as a chance for development and advancement.

5. Offer to Assist During this Transition

Helen believes offering to help to hire a new person could be a good idea, although most employers may not want it. The employee can then inform the employer about outstanding projects and how they will manage them before leaving.

Final Word

Most employers don’t like losing their workers, especially the productive ones, but better opportunities usually come by giving an employee a need to resign. This letter should thank the employer for the chance to work for the institution. Employees can mention a specific experience or skill they gained while working for the company to make this letter even better.