How to Write Better Emails at Work
In the fast-paced world of business, email is a must. It’s how we communicate with clients and potential customers. But all too often, emails are overlooked in favor of more “personal” methods like phone calls or meetings. This can lead to poor communication and unfulfilled expectations on both sides. Do you find yourself frustrated with your email writing skills? Do you want to learn how to write better emails? If so, this blog post is for you! Professional educator Jonathan Osler explains the art of writing great emails. He emphasizes that every email should be crafted with care and precision. Osler provides examples of how to do this in his article.
One crucial point Osler makes is that emails should be brief and to the point. Business professionals are often busy and don’t have time to read long emails. If you use up all of your valuable time sending someone an email, you’ve gone too far. It would be best if you always thought about how they will interpret what you say while making the email precise. If you can’t say it in a few sentences, it’s probably best to say it in person or over the phone. Remember, brevity is critical. People prefer short emails because they take less time to read.
Another critical point is that email writing should sound professional. This means sticking to formal language and using correct grammar at all times. Furthermore, Jonathan Osler emphasizes the need for clarity in your emails. You should never assume that your recipient knows what you mean, especially if you’re discussing something that could be interpreted in different ways. Always make sure your emails are easy to understand. Osler also recommends using a clear and concise subject line. This will help the recipient quickly understand the purpose of the email. The body of the email should be easy to read, with short paragraphs and minimal punctuation.
Also, be sure to avoid using too much jargon. Not everyone in the business world understands all of the terminologies used in email exchanges. If you’re unsure whether someone will understand what you’re saying, use common words instead. If one uses hard phrases to describe simple things, one may fail to communicate.
Lastly, you should always proofread your emails before sending them out. This is especially important if you’re sending an email to a client or potential customer. Even some of the top business professionals make mistakes when they’re typing fast on their smartphones or computers. Don’t let misspellings and grammatical errors mar your email. It’s a good idea to have a friend check over your email just in case there are grammar or spelling errors that you’ve missed. This will ensure that your email gets the best reception possible.
In conclusion, writing great emails is all about being concise, professional, and clear. Writing good business emails is not difficult, but it does require some diligence and patience. If you keep these tips in mind and practice them often, you’ll find yourself writing better emails every time. By having these traits in your emails, you’ll come across as someone competent and trustworthy. Follow the tips to ensure your emails are always great and attract higher chances of receiving feedback.